Last night was our PTO School Carnival and Silent Auction. I have run this event for our local elementary school for many years, and, since my youngest has just one more year left at that school, my time with it is nearing the end. I’m exhausted and exhilarated at the end of each carnival, and still learning new lessons every year. For those of you planning to run such an event at your child’s school, I wanted to share some of my observations from this year:

Eye protection for the person behind the pond is recommended.
1. The school carnival, an outdoor event, must be held on a beautiful day. However, resist the urge to wear flip-flops. If you do not resist this urge, there will be blood.
2. If you forget to bring a hair clip, the back and sides of your neck will be uncomfortably hot during the carnival. But at least they will not be uncomfortably red and raw afterward like the front of your neck because if you forgot your hair clip, you certainly will have forgotten to apply sunscreen.
3. Duct tape is your carnival friend.
4. If you do not duct tape the fishing booth to the table, the wind will catch it like a sail and it will become a flying fish booth.
5. If you raise your children right, your teenagers will come directly from school bearing Dunkin’ Donuts skim milk coffee coolattas and they will work at your bidding.

Your alums can be your best volunteers.
6. Get to know your children’s friends when they are in elementary school, because if you are still running the carnival when they are teenagers, they also will come shortly after school and haul heavy things around, paint children’s sticky faces with dinosaurs and kitties and such, and pick up 800 errantly tossed beanbags for three hours.
7. Any booths involving water or competition between groups (classes, Red Sox vs. Yankees fans, etc.) will be the most popular. Combine the two in one booth and you’ve just significantly increased your school library’s collection.
8. Don’t even bother having a school carnival if you have no cakewalk. Children and adults will spend more money trying to win a cake at the cakewalk, which was baked in a kitchen no health department would certify, than they would ever spend at a fancy bakery buying a cake.
9. I’m pretty sure that the cakewalk is a gateway drug to gambling for kids.

It could be an All-Cake Walk Carnival and still be successful.
10. Once the beautiful cakes, made with care and attention are gone, your cakewalk-winning kid will refuse to choose the store-bought cake and will instead pick one made from a box with a can of frosting on a paper plate. You will shudder.
11. Stalking your favorite item on the Silent Auction at closing time is encouraged or you will not win that desperately-needed massage or pedicure.
12. A good DJ makes all the difference at the event. Find a dad who used to DJ college parties and give him freedom to do his thing. This provides for maximum child embarrassment opportunities when moms and dads bust their moves around the playground upon hearing favorite songs from their college days.
13. If you are fortunate to have an officer from the local police come to use his radar gun to measure the speed of student’s softball pitches as a carnival activity, it is best to site him somewhere with easy egress. That way, when an actual police emergency arises requiring his response, he won’t have to speed his cruiser through the sea o’ fun on the playground, children jumping out of the way in terror.

Water guns + Competing for a classroom pizza party = Best Booth Ever.
14. Advil. Before, during and after.
15. On hot days, carnival-goers will purchase about 40% more soda and water than on cool days. Plan accordingly or have a responsible volunteer who unilaterally solves the problem by making an emergency drink run. When you hear the phrase “emergency drink run” at the school carnival, don’t get your hopes up.
16. If you set the cupcakes for the kindergarten cupcake decorating booth on the school garden wall for 30 minutes, there will be small black creeping decorations on them. These are not sprinkles.
17. If, based on on guaranteed weather predictions, you postpone the carnival to the rain date and said bad weather never appears, you will be tempted to cry out to God “Is it too much to ask for just a small thunderstorm?” during the beautiful weather when your carnival was supposed to take place. Your answer will be that it is indeed, too much to ask, and the sunshine will mock you. As will the sixth graders.
18. Some people use $100 bills to purchase their carnival tickets. With ticket prices at 25¢ each, you will wonder if they plan to play the Duck Pond 400 times.

Consider carefully where you will store your cupcakes.
19. No one will have one dollar bills. You can’t possibly have enough one dollar bills to prevent every cash box supervisor from frantically telling you “We need more ones!” And yet, at the end of the night, you will have hundreds of one dollar bills in every cash box. This will remain a mystery.
20. Invite friends to attend who are EMT volunteers. Memorize what they are wearing when they arrive so you can spot them quickly if needed.
21. Wearing a bright color also helps volunteers find you, the carnival boss, in the crowd in case of emergency. I recommend wearing jeans and a blue shirt so you can remain as anonymous as possible.
22. You will not have enough room in your eight-passenger minivan for all the carnival stuff and your children. Make other arrangements for them to get home. They had fun at the carnival, but they will not want to spend the night on the playground.
23. If the carnival happens on the same day as the school Field Day, it will be the best day ever to be a student at that school. It will be the worst day ever to be a parent at that school. Smart parents plan ahead for this and remember to put the pinot grigio in the refrigerator early in the day.

The bounce house always adds anxiety, terror, and that special je ne sais quoi to your carnival.
24. The inflatable rental will be the most expensive part of your carnival. It will be a source of terror for parents and a source of anxiety for the volunteers. But you still must have one.
25. Enjoy running the carnival. You are funding cultural arts programming, scholarships for field trips, special enrichment programs, books for the school library and more, and you are helping to create some of the best elementary school memories these kids will have. Smile. Breathe. Relax.